Slide 1:
What Makes a  Meeting Accessible? 
Great Lakes ADA and Accessible IT Center 
August 17, 2004 - Audio Conference Series 

Slide 2:
June Isaacson Kailes Disability Policy Consultant 
jik@pacbell.net 
Office: 310.821.7080
Fax: 310.827.0269
www.jik.com

Slide 3:
Graphic of publications authored by June Isaacson Kailes, Disability Policy Consultant:

Health Wellness and Aging with a Disability, 2000 Edition 4.0

Be a Savvy Health Care Consumer:  Your Life May Depend on It!

Slide 4: 
Graphic of publication authored by June Isaacson Kailes, Disability Policy Consultant:

Living and Lasting on Shaky Ground:  Earthquake Preparedness for People with Disabilities

Slide 5:  
Graphic of publication authored by June Isaacson Kailes, Disability Policy Consultant:

Emergency Evacuation Preparedness
Taking Responsibility for Your Safety
A Guide for People with Disabilities and Other Activity Limitations

Link to more information about this publication: www.cdihp.org
-Products
-Evacuation Preparedness 

Slide 6:
Graphic of publication authored by June Isaacson Kailes, Disability Policy Consultant:

A Guide to Planning Accessible Meetings

Slide 7:
Objectives 
•	Overview of access issues to attend to when planning & conducting a meetings:
-Space planning,
-Catering staff,
-Written & oral communication,
-Tips for presenters, 
-Resources.

Slide 8:
Intended Outcomes 

-Meeting planners are knowledgeable about what needs to be done to achieve access.
-Commitment to access gets woven into your meeting planning culture.

Slide 9:
Pie Chart Graph - 50 Million Americans with Disabilities in US - 
About One in Five

15% population of People with Disabilities has low vision
52% population of People with Disabilities has hearing loss
8% population of People with Disabilities has Mobility Impairment
13% population of People with Disabilities has Cognitive Impairment
5% population of People with Disabilities has Other Impairments

Source: 2000 U.S. Census Bureau; all categories not mutually exclusive; persons may also have more than one disability

Slide 10:
Graphic Chart Regarding Accessible Parking
I. Parking:
1.	Self-parking lot has appropriate ratio of accessible spaces:  less than 25 (1), less then 50 (2), less than 75 (3), less than 100 (4), less than 150 (5), less than 200 (6)
2.	Each “accessible” parking space is identified by a sign that is visible to approaching drivers
3.	Curb ramp between parking spaces is level at the top and bottom

Parking:
1.	Self-parking/Spaces:  Only evaluate the spaces.  If spaces are far from office entrance note this here.  Use this area to note path of travel issues (have to go behind parked cars)
2.	Sign Identification:  Is there clear posting (Sign) Are the painted lines visible.  If not clear, explain.
3.	Curb Ramp Level:  This is the curb cut or incline from the parking space.  How the member gets from the parking space to sidewalk or walkway.

Slide 11:
Graphic showing the dimensions of an accessible parking space
(8 foot parking space with 5 foot access isle  and 8 foot parking space with 8 foot access isle for van accessible space)
-8 foot wide spaces, with minimum 8 foot wide access aisles, and 98 inches of vertical clearance, available for lift-equipped vans?
-At least one of every 8 accessible spaces must be van accessible (with a minimum of one van accessible space in all cases).
-Two accessible parking spaces may share a common access aisle .

Slide 12:
Photograph of an accessible parking space

Slide 13:
Photograph of a cobblestone walkway demonstrating the unevenness of the surface and change in levels.

Slide 14:
Two photographs of accessible roll in showers

Slide 15:
COMMUNICATION ACCESS Title Slide
Graphics of the Universal Access Symbols for Sign Language Interpreter, Assistive Listening System and Large Print.
Photograph of Braille page 
 
 Slide 16:  
Two photographs of Public Phones with TTY.
One photograph depicts a built-in TTY 
One photograph depicts use of a portable TTY 

Slide 17:
Graphic of the Universal Access Symbol for TTY
Photograph of an individual utilizing a Public phone with a TTY
Photograph of a bank of 3 public phones and signage mounted above the bank of phones indicating the location of the TTY.

Slide 18:
Photograph of an elevator corridor with multiple elevators located on three sides of the corridor.  

Slide 19:
Title Slide: MUST PROVIDE AUXILIARY AIDS & SERVICES
To ensure communication access  

Slide 20:
Assistive Listening Systems
Graphic of two individuals using different types of assistive listening systems.  One individual using a “loop” system which is compatible with their hearing aid and tied directly into the room amplification system and a second individual using ear phones which are tied directly into the room amplification system.  This system can be used by multiple individuals within the same setting.

Slide 21:
Portable Assistive Listening System
Graphic of product “Pocket Talker Pro” a portable assistive listening device.  This system is for individual use.

Slide 22:
Qualified interpreters
-Are able to interpret effectively, accurately, & impartially, both receptively & expressively, using any necessary specialized vocabulary

Slide 23:
Computer-aided transcription services: (CART):
-Real Time reporters trained as Court Stenographers with medical terminology expertise type what is said in meeting and text is immediately displayed on video monitor or projection screen 

Slide 24:
Computer-aided transcription services: (CART):
3 Photographs:
Photograph of a Court Stenographers machine
Photograph of a laptop computer and Court Stenographers Machine
Photograph of an individual seated next to a Court Stenographer and viewing a lap top computer screen  

Slide 25:
Photograph of a television screen projecting an image of Ed Bradley of “60 Minutes” with the caption of his comments appearing at the bottom of the screen.

Slide 26:
Audio Description: Graphic of headphones
Makes visual productions more meaningful to people with vision loss.
-Descriptive narration enables people with no or partial vision to hear narration on headsets
-Descriptions of key visual elements are blended into natural pauses in soundtracks such as actions, graphics, settings and scene changes

Slide 27:
Internet Information
Image of an web page  

Slide 28:
Five graphic images:  Large Print, Braille, cassette tape, 3.5 inch computer disk, individual seated at desk viewing a computer screen
Good Practices:
-Text of forms and other documents kept on computer enable large print and disk format to be made quickly
-Establish by contracts (or in-house) Braille transcription and audio recording services

Slide 29:
Several Graphic images of nametags used to identify conference attendees

Slide 30:
Photograph of an individual receiving services at a customer service desk specifically designated for Accessibility at a conference.

Slide 31:
Three graphics depicting different configurations for meeting rooms
One graphic depicting horseshoe shape configuration 
One graphic depicting auditorium or theatre style seating
One graphic depicting various types of seating configurations including “rounds”, “board”, “square” “classroom” and “theatre”

Slide 32:
Photograph of a meeting room set up with round tables and the speaker podium near the buffet table
Graphic image of Room Set Up Options at the Topeka and Shawnee Public Library

Slide 33:
Photograph of a meeting room set up with one central isle and tables along the sides.  Speaker podium positioned at the front of the room.
Photograph of a meeting room set up with tables in the center of the room with narrow isles on either side of the tables and the beverage/food table placed along the side wall, encroaching into the isle used to move between tables.
Graphic image of a meeting room with one central isle and tables along the side.  Speaker podium positioned at the front of the room

Slide 34:
Photograph of individuals with disability who utilize a wheelchair in a conference setting.

Slide 35:
Graphic of individuals at a conference registration booth

Slide 36:
Diagram of accessible meeting room layout in classroom style with moveable tables and chairs.  Diagram shows dispersed wheelchair seating areas throughout the room and appropriate isle widths for maneuverability.  5 foot minimum width to be maintained for path of travel at all areas where wheelchair seating is provided.  All main isles should be minimum 5-foot width.   Distance between the entrance area of the room and the first set of tables’ should be set up with a minimum 6-foot clearance.  Diagram shows the placement of the interpreter positioned at the front of the room, to the left of the speaker podium.

Slide 37:
Diagram of accessible meeting room layout in theatre style with moveable seating.  The following elements are featured:
-Dispersed seating throughout the room
-Front row wheelchair position omit one chair at the end of the row providing for a minimum 30 inch by 48 inch clear space
-Front or back row position for two wheelchair positions omit 3 chairs
-Midpoint wheelchair position omit six chairs
-Back row wheelchair position omit one chair
-5 foot minimum isle clearance for the center isle
-5 foot minimum isle clearance between the front row and the speaker podium or speaker table
-If entry doors to the room are narrow or too heavy, they should be propped open
-5 foot minimum isle clearance between the entry and first row of seating 

Slide 38:
Accessible Speaker’s Platform
Cartoon graphic depicting various forms of physical disability 
Diagram of the layout of an accessible speakers platform with the following features:
-Table or lapel microphones for disabled speakers
-Contrasting backdrop behind speakers and interpreter reduces glare
-Ramp with maximum 1:12 slope with curbs and handrails on both sides provided to the side of the stage.  Bottom of the ramp should have a smooth, featured edge
-Minimum stage dimensions recommended to accommodate maximum of 4 speakers seated at a table and 1 interpreter standing adjacent to the table is 8 foot by 16 foot.

Slide 39:
3 photographs of conference registration booths at both standard and accessible height

Slide 40:
2 photographs:
Photograph of individual using a wheelchair attempting to utilize an interactive kiosk at a display booth.  The surface height of the interactive parts of the display are located at an inaccessible height.
Photograph of individuals viewing posters displayed on bulletin boards at a conference.  Very narrow isles between the bulletin boards resulting in very limited mobility for individuals using wheelchairs or other mobility related issues.

Slide 41:
Graphic of an individual presenting with a visual projected behind them on a screen.  The presenter is pointing at various elements on the screen.

Slide 42:
Photograph of hotel registration desk at an inaccessible height for someone using a wheelchair.  No accessible option visible.

Slide 43:
2 photographs
Photograph of an accessible ticket window located adjacent to a standard height ticket window.
Photograph of a customer service desk with a portion of the desk at an accessible height

Slide 44:
2 photographs and 1 graphic of evacuation chairs being utilized on a stairway.

Slide 45:
2 graphics 
Housekeeping staff with feather duster and broom
Housekeeping staff making a bed

Slide 46:
2 photographs of food on a buffet table 

Slide 47:
5 photographs
Photograph of individual using an hydraulic swimming pool lift
Photograph of individual with a disability using a hand bike in an exercise area
Photograph of weight benches in an exercise area
Photograph of individual on a stationary bike
Photograph of two-story fitness facility with stairs between the stories
Slide 49:
2 photographs
Photograph of 2 individuals in wheelchairs in an outdoor environment
Photograph of individual using an accessible turnstile in a transportation facility

Slide 50:
Resources

Slide 51:
Questions and Answers

Slide 52:
That’s It! (The End)